NOTICE   NOTICE   NOTICE   NOTICE     

 

THE ONLY ACTIVITY REPORTS THAT WILL BE ACCEPTED ARE THE ON-LINE REPORTING SYSTEM, NO EXCEPTIONS!

VFW Activity Reporting Instructions

Go to VFWMI.ORG webpage.

 

Click on LOGIN, then click on Report Entry

 

In the USERNAME put your Post Number (NUMBER ONLY)

 

In PASSWORD put Pass13 then click on Login inside the black box.

 

Go down to Add Report Data and click on Program Activity, then click on the ADD box all the way to the right.

 

Your Community Service report will come up. Change the month to the month for which you are reporting by clicking on the arrow in the month box and then fill in the "submitted by” portion and the report will open ready to fill out.

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FLY AMERICAN FLAG at Post put number in the member’s box.

 

FLY POW/MIA FLAG at Post put number in the Member’s box.

 

MEMBERS THAT FLY THE AMERICAN FLAG at home put number of member’s that fly American Flag at home in member’s box, if higher than 10% of your total membership, proof must be given.

 

MEMBERS THAT FLY POW/MIS FLAG at home put number of member’s that fly POW/MIA Flag at home in the member’s box, again if higher than 10% of total membership proof must be given

 

POW/MIA TABLE at Post put a 1 in the member’s box

 

Send or receive letters or have had contact with LEGISLATORS put number of letters/contacts that Post members have had contact with in member’s box along with miles, hours and money spent.

 

DRUG LITERATURE distributed and/or available at Post for YOUTH put 1 in the member’s box.

 

SAFETY LITERATURE distributed and/or available at Post for YOUTH put 1 in member’s box.

 

DRUG LITERATURE distributed and/or available at Post for ADULTS put 1 in the member’s box.

 

SAFETY LITERATURE distributed and/or available at Post for ADULTS put 1 in the member’s box.

 

If the post or members do any function related to drug and/or safety, make a separate report

 

ATTENDING OTHER VETERAN ORGANIZATION MEETINGS put number of Post members that attended meetings and total hour and miles traveled.

 

In order to ADD MORE REPORTS, click on the green dot on the blank line and a new line will be added. Just type in you event that you want to report. Remember to put number of members, total hours for all members and miles.

 

If you are REPORTING A DONATION OF POST PROPERTY, put in the dollar amount that you would rent your Post for a non-member.

 

If you are reporting YOUTH ACTIVITIES, put down what the activity is and then put how many members participated, total hours, miles traveled if any and report any money spent or value of hall etc. in the dollar column.

 

Before you hit the submit button, make sure you have everything listed. It is suggested that you PRIN A COPY of this report before you hit the submit button.

 

Once you have entered everything, click the SUBMIT button.

This will take you back to the Member Access screen and you will be able to see the report you just entered under the Submitted Date.

Once the Activities Director approves the report it will disappear.

If you want to look at your approved reports, click on Show Approved and all your past reports will come up and you can click on them and print them out if you need a copy of the report. Your unapproved reports will only be there until they are approved.

 

 Reporting dates for this year will be from May 1, 2022 to April 30, 2023. Only projects completed after May 1, 2022 will be credited for the 2022-2023 program year. Reports are due by the 10^th of each month! Make sure you fill out all information required. Money value is value of hall rental, and value of donations etc.

 

 

 

A SHORT description of the project along with hours, value, miles etc. must be given. Any reports with only numbers will NOT be accepted! 

 

 

 

 Do NOT combine months on one page, submit separate forms for each month!  If you combine more than one month on a report only one month will be credited.

 

 

 

List each project only once on the Program Report Form. Credit will be given on the Department Community Activity Report in each program in which credit is earned for each project reported.

 

DO NOT COMBINE REPORTS ON ONE LINE, EACH REPORT HAS TO BE SUBMITTED SEPRATELY!
 

 

 Send a copy of any letters to and from elected officials only when requested!

 

 

The post receives  one CS report and one AM report for every American and POW/MIA flag flown or displayed by the Post and post members. You will also receive one hour per flag. You can also claim the price of the flag and also when they are replaced. If a post reports more than 10% of their membership fly flags, they must supply proof!

 

  Districts and County Councils are not required to submit reports.

 

Please review the All-State Program for maximum credits. 

 

 

 

SUBMIT YOUR REPORTS ONCE PER MONTH. REPORTS ARE DUE BY THE 10TH DAY OF EACH MONTH FOLLOWING THE ACTIVITY. 

 

 

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NOTE: Some projects have MONETARY limits before they are credited.
(READ YOUR PROGRAMS FOR THIS INFORMATION).

 

 

DO NOT PUT THE FOLLOWING ON THE COMMUNITY ACTIVITY REPORT• COMMUNITY SERVICE CREDIT IS NOT GIVEN FOR:

 

Cancer donations (Credit given by Department QM).

 

Hospital donations and blood drives (Credit on Hospital Report).

Donating the hall for a blood drive IS reportable! Hospital reports will NOT be forwarded to the Hospital Director!

 

Clean up and other projects on VFW property.

 

Attending VFW meetings for Post, County Council, District, POW-

WOW, Mid-Winter, Department Convention etc.

 

Saying the Pledge of Allegiance or posting the flag at Post events/meetings.

 

Donating the Post home for VFW, County Council, District meetings, Auxiliary meetings, Cooties meetings, VFW Riders meetings etc.

 

Doing fundraisers for the post such as fish fries, steak outs etc. are NOT reportable unless the profits are going to the relief fund or for a person in need etc.

 

You MUST put a description for each project along with value, hrs., number of Post Members participating etc. Reports with no descriptions or inadequate descriptions will not be accepted.

 

Reports must be received by the 10^th of the month to get credit for that month, ex: February’s reports must be received by March 10^thto be credited for February, if received after March 10^th it will go on the March reports not February’s!

 

 Visiting other Posts or VFW meetings.

 

The amount the IRS allows us to charge is $.14 per mile but YOU CANNOT CHARGE LABOR PER THE IRS and value of miles will be calculated by the Director.